Providence Maintenance List
The following table contains a list of all maintenance items which are considered needing attention. The list contains items requiring repair/replacement, as well as facility & grounds improvements. For each item, deacons will assign a priority, give the date created, the responsible individual for the item, and any notes. If no responsible individual is noted, the item is “unassigned,” and therefore not in process. Assignments will be made (and priority reviewed) at monthly Deacon meetings. Assign priorities based upon categories from the chart to the right, as follows: HIGH (#1) - those affecting safety or needing immediate attention; MEDIUM (#2 / 3) - those of more importance, but no need for immediate attention; LOW (#4) - items being tracked, but not assigned for completion. Once an item is completed, it can be moved to the “COMPLETED” list. For any items not involving maintenance work (simply a purchase), use the Providence Purchase List.
PROCESS:
Enter Request: from various sources (e.g. ministry teams, deacons, elders, individuals, etc.) and include justification under “Notes” (unless obvious).
Planning: Assignments take place at deacon meetings. For higher cost items, the assignee will research and enter cost, resources, etc.
Approval: For higher cost items, the session should be notified for approval. In either case, deacons will evaluate against the budget.
Track: Deacons update item using notes column. When completed, move item to “COMPLETED” list, strike through, and add “Completed <date>”.
Pri | Item | Date Added | Tasked | Cost | Notes |
|---|---|---|---|---|---|
1 | Improve reliability of video streaming | 12/11/23 | L. Jarvis / D. Hina | $500 | Background: The video stream has been very unreliable over the past couple of months. We believe the primary problem we were having has been fixed (loose HDMI adapter connection). The next step is to move from Wifi to ethernet cable direct to the router. Another step will be to evaluate & purchase an improved encoder box that will provide for a backup connection. We will also evaluate shifting streaming from YouTube to Sermon Audio. |
3 | Update audio system in sanctuary | 11/7/23 | L. Jarvis | $2,000? | Background: Lee will be evaluating improvements to our audio system. First priority is to eliminate the background “hiss” we are currently experiencing, and more generally to improve the audio signal. Second priority is to provide additional mics for instruments/voices. |
1 | Keep condensate pipe above F.H. ceiling from freezing | 10/17/23 | S. Yount | TBD | Will check at Lowes to find “heat cable” to put on PVC pipe. Steve priced the tape, and it is $45 from Lowes. |
3 | Add three hinged lids to trash bin | 10/17/23 | B. Sullivan | TBD | Keep water out; keep people from adding unbagged trash |
2 | Fluorescent lights to LED
| 10/11/23 | B. Mueller |
| 1/8/23 Update: Brad had purchased several boxes of LED lights to replace existing fluorescent lights. He and Byron converted many of the lights to LED, taking care of both the women’s bathroom (F.H. side) and the fellowship hall. The lighting now is vastly improved. They will hold off on doing further replacements until there are additional lights that fail. |
| Discolored ceiling in F.H. due to leaks | 10/11/23 |
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| Dependent upon getting leak fixed - then will schedule. Lee J. stated that he has done this type of work before, and is available to assist with the job. |
| Discolored ceiling in foyer (outside sanctuary) | 10/17/23 |
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3 | Floodlight at W. entrance non-functional | 10/11/23 | S. Yount |
| 1/8/24 Update: Steve purchased (very bright) LED replacement lights; this one will be installed at a future date. |
2 | Floodlight at center entrance flashing | 10/11/23 | S. Yount |
| 1/8/24 Update - COMPLETED: Brad and Byron installed the replacement LED light (as well as one on the E side of the F.H.). |
| Spots on carpet in sanctuary | 10/11/23 | Workday |
| Some of the spots we should be able to get out. Carpet cleaner vacuum in F.H. and cleaning solution for it is on shelf in supply closet off the kitchen. |
REMOVED
Pri | Item | Date | Tasked | Cost | Notes |
|---|---|---|---|---|---|
2 | Vinyl siding fixed on SW corner of bldg | 12/9/20 | S. Yount |
| COMPLETED?? Steve will check with Brad, and pursue fixing. |
| Urinal divider brackets tightened | 7/23/22 |
| None | COMPLETED?? There is a wall divider between the two urinals in the men’s bathroom on the education side of the bldg. The top bracket is very loose and can cause the thing to fall on a child. |
4 | Clear area behind parking lot | 11/2/20 | J. Jenkins | $2,400 | On Hold. Jerry got quote for $2,400. Had been in 2021 budget, but decision made (based on priority) to use $$ for library. Need input from deacons - any problem with holding until later in 2021, looking for available funds then? |
COMPLETED
Pri | Item | Date | Tasked | Cost | Notes |
|---|---|---|---|---|---|
3 | Women's toilet won’t flush, education wing | 11/3/23 | B. Sullivan | $8.00 | COMPLETED 11/16/23. Plastic piece broke in the tank (kit replacement needed). Reported by Amy H. |
3 | Closet door in F.H. needs painting |
| S. Yount | $30.00 | COMPLETED 10/26/23. Steve bought paint and painted the door with several coats of paint. |
2 | Light switch in workroom needs replacing | 10/11/23 | S. Yount | minimal | COMPLETED 10/19/23. Light switch has a short so that you often need to hold the switch up until the light comes on. |
| Replace Hot Water Heater (youth rm) | 6/22 |
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| COMPLETED. |
1/2 | Library shelves - S/W corner classroom | 2/17/21 | B. Sullivan | $2,785 | COMPLETED 3/2/21. The plan is to move forward right away, shifting $$ from parking lot clearing project. Bill’s estimate. Labor to be done by Bill. |
TBD | Moulding / door plate in “cry room” | 6/2/21 | TBD | TBD | The “cry room” is being used often, but it needs a couple of items done to complete it. DONE |
TBD | Clean carpet in sanctuary | 6/2/21 | TBD | TBD | COMPLETED. There are several stains on the carpet in the sanctuary. Carol J. tried unsuccessfully to remove them. Need professional cleaner. |
3 | Paint outside window & door frames | 12/9/20 |
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| Taken care of when James painted the building. DONE |
1 | Replace vacuum cleaner | 11/2/20 | J. Jenkins | $150 | Completed 2/6. Need more reliable / quality unit. Current vacuum sent twice to be fixed. Jerry to get an Oreck vacuum cleaner (12/9/20 deacon mtg) DONE |
1 | Thermostat in Fellowship Hall | 11/2/20 | J. Jenkins | $200 | Completed 11/16. (ANA came out and install a new one). DONE |
